Proven Tactics in PR and Social Media

CMA's PR Manager Kaitlin Friedmann was recently invited to contribute another guest blog for e-Xplorations, a blog that aims to help small to mid-sized businesses adapt to digital marketing strategies. Check out the excerpt below....

I grew up in the MTV generation so when I hear social media experts predict the death of the press release, it makes me think of the panic SEO Marketing that must have stricken radio stations across the country when “Video Killed the Radio Star” was popular.

Rather than making predictions for one thing eclipsing the other, PR pros should embrace the many tools available to them. A mix of classic media relations skills and web-savvy strategies are essential now more than ever to raising awareness and proving ROI.  

To maximize your social strategy, increase the reach of your content and stay as relevant as you can to your target audience, PR professionals should take the necessary steps to optimize their next press release distribution or overall social media strategy.

The Role of the Press Release

Past – The only eyes on a press release were that of a reporter, editor or other member of the media (setting aside investor relations). Its purpose was purely informational and was rarely taken verbatim.

Present – Press releases are seen by a larger audience—they are blasted out to far-reaching lists of media and the general public optimized press releasethrough PRNewswire, PRWeb and other distribution sites. In the age of Google Alerts and RSS feeds, mass distribution is as crucial as ever. Press releases are additionally posted on company websites, sent in customer e-newsletters and linked to social networks.

While I can’t speak about the pre-Internet days of PR, I can make an educated assumption that the most proven public relations tactic has always been flexibility. What this analysis says is that PR pros don’t rely on any one method of communication and the press release must simply be newsworthy for the media and, more broadly, for the end user. The above-mentioned wire services will take care of the release’s optimized delivery, but it’s up to the PR pro to use keywords, anchor text and key messages that resonate with the target audience. The press release in the “classic sense” must also still have a real-live voice behind it (the PR pro’s follow-up calls) to increase the chance of media placement. 

The Gatekeeper-Free World of Social Media

Social media content has the power to bypass the media as the “gatekeepers” of information and go straight to your target audience. This is not just an awareness-raising tactic—there are sales to be made directly from social media working in concert with SEO. According to a comScore study, buyers “who purchase or convert online are almost as likely to use a combination of search and social resources (48 percent) as they are to use just search (51 percent) along the path to purchase.”

It’s nearly impossible to not mention social media in the discussion of the “future” of public relations, so let’s examine the future of the press release in this context.

Future – As attention spans shrink, experts say the press release could be phased out and replaced by viral infographics (visual representations of announcements that particularly involve statistical data used most prominently by FourSquare) or social media posts (Tweets, Status Updates, Discussion Points, etc).

To these predictions, again, my answer is to diversify. Why does one have to replace the other? Some of CMA’s most successful PR campaigns have been those that utilize the full arsenal of PR, SEO and social media tactics.

We recently used a healthy mix of classic PR practices, SEO and social media to “scare” up awareness for an association of haunted attractions. The first foray into our Halloween PR campaign started earlier this month with the keyword-riddled press release describing haunted attractions’ ability to compete for young adults’ attention. Distributed via PRNewswire, the release was also posted on 10 free press release distribution websites.

We also recruited the social media savvy of the association member base to further widen thepress release distribution reach of the press release to industry insiders, while following up directly with phone calls to a variety of consumer media covering the Millennial generation’s behavior. The results—placement on over 200 news websites, a feature article secured in an industry magazine and an in-depth feature article in the works on 10 haunted attractions for a major consumer magazine with more than 10 million circulation.

The bottom line here—SEO gets you on the right pages, but it’s up to you to make the most of your opportunity once you’re there.

Don’t Let Your Marketing Take a Vacation!

To many companies, putting the brakes on marketing over the summer is the standard operating procedure.  At CMA, we believe this is one of those rules that is meant to be broken.

While it might be true that many clients or prospects will be taking some time off over the summer months, very few companies can tune out from Memorial Day through Labor Day. As your competition is sitting by the pool, consider these strategies for making the most out of the summer months.

Your marketing plan is 12 months not nine.  When you craft your marketing plan, keep in mind the different times of year as well as peak times for your specific industry. Overall, your plan should be a year-round marketing program. There might be peaks and valleys, but you need to stay fairly consistent to get the ROI you are looking for out of your marketing.

Make the summer slowdown work for you.  A lot of businesses experience a bit of a lull during the summer.  This lull can be your chance to break through with your key prospects with well-designed email marketing and/or direct mail campaigns.  You might find that “too busy prospect” has a bit more time to take your call or review your latest brochure during the quiet summer months.

Take advantage of your competition being asleep at the wheel.   With less clutter in the inboxes of your target audience, your message can have greater impact.  Rather than being one of many, enjoy the chance to stand out and be heard.

Remember September is just around the corner.   Any kid will tell you that summer vacation goes by too quick.  Make sure you don’t get too distracted by the summer fun and forget to keep your marketing program moving forward for the fall.  If you get too far behind, you’ll get stuck worrying about whether you should wait to ramp up your marketing until after the holidays!

Looking for cost effective ways to keep your marketing program moving forward this summer? Give me a call.

Erin Higgins

Director of Marketing Services

ehiggins@cmasolutions.com

Tricks of the Trade Show

While trade shows can be leveraged as important venues for lead generation, product launches and one-on-one interaction with customers, prospects and the media, trade show ROI is not always obvious.

With the winter/spring trade show season upon us, consider these tips on critical aspects of successful trade show planning and execution as you detail and implement your trade event strategy to maximize bottom line impact:

Choose the right trade show. Is your company attending certain trade shows because “we always have”? Do not always assume the biggest or best attended show is the one to participate in. Rather, choose the venue best aligned with your product or service and which will draw the greatest number of targeted prospects for you.

Why are you attending? Have clear show attendance goals and develop tactics supporting your trade show objectives. There are many possible reasons why a company may choose to participate in a trade show including:

·        Generating sales and leads from attendees in your target audience(s)

·        Launching a new product or announcing an industry innovation

·        Seeking strategic alliances with other vendors

·        Performing competitive intelligence

Trade show budget tips. Trade shows can require a significant investment, but savvy businesses leverage a number of strategies to minimize costs:

·        Take advantage of discounted dates for ordering booth materials. For some shows this is almost one-half the cost compared to ordering on the “regular” deadline.

·        Rent items for your booth, such as furniture, instead of purchasing them. Furniture can be heavy, increasing the overall cost of shipping.

·        Ship to the show warehouse instead of direct to the show site, which adds
special and absolutely unnecessary material and handling costs from the show services company.

Don’t forget the trade media. Major trade shows draw a large pool of media representatives from industry publications, providing the opportunity to build face-to-face media relationships that can result in editorial coverage. Obtain a list of media attending from the show organizer and contact them about scheduling appointments with editorial representatives at the show.

Make them an offer. Obtain a list of registered attendees and send a pre-show invitation to your booth. Offer a relevant giveaway premium at your booth, but predicate the receipt of it upon first viewing a demo or filling out a lead form.

Make an important announcement. If you have important news to release or a new product/service to launch, a tradeshow is a high-visibility venue to break the news, offering your company a stronger angle for attracting the attention of attendees and the media.

Train exhibit booth staff. To maximize your tradeshow presence, every employee working the booth should have a clear understanding of key sales and marketing messages, and the goals for event attendance.

Turn leads into sales. Offer to send marketing materials to an interested prospect’s office to lighten his/her load of materials carried around at the show or the airport. As a practical matter, confirming their receipt once the prospect is back in the office gives you a legitimate reason to follow up, and follow up and follow up. Otherwise, all the work at the show is a wash. One call doesn’t cut it. Be persistent!

Jeff Barnhart

President & CEO

jbarnhart@cmasolutions.com

Win with the One-Two Punch of Branding and Marketing

Branding and marketing are different but synergistic activities. 

Your brand is what prospects and customers say and think about your business. Marketing is what you say about your business, either in face-to-face settings or communicating through various media your target audiences deem credible and informative.

Driving brand and demand. You are in control of your brand and how your customers’ experience it through the products and services you deliver, the way you deliver them, the quality of customer interactions with your products and your employees as well as the value you add to those interactions.

Try it, you’ll like it. Customers are ultimately in control of your marketing success. Based on your ability to identify and communicate your company’s relevance to customers’ needs, challenges and aspirations, marketing drives awareness and trial of your company’s products or services. Successful marketing is about near-term customer action. Successful branding is about long-term customer reaction and retention. 

Marketing: the brand evangelist. To be successful marketing and branding must be symbiotic. For one thing, both need to be consistent. A successful brand results from marketing consistency. The customer comes to expect a brand will display the same qualities and benefits at each touchpoint with the company. As a brand’s evangelist, marketing serves as a constant reinforcement of brand consistency.

It begins with you. Marketing begins with the customer, branding begins at home. Busy as your company may be, introducing a new product or banging on the door of a new market segment is vital. Successful marketing references and supports the brand, while marketing’s more immediate task at hand basks in the brand’s stability.

ROI ASAP. If marketing ROI is about the quarterly profit battle, branding ROI is about the long-term marketing war. Marketing drives awareness, interest, desire and action while burnishing the brand’s ability to inspire customer loyalty, repeat sales and cross selling within a company’s product or service line.

Differentiation makes the difference. In today’s dynamic marketplace where true product/service differentiation is rare and price advantages are elusive, the synergy of branding and marketing is a primary means through which companies can build competitive differentiation by wielding meaningful, relevant and enduring relationships with their customers.

Jeffrey Barnhart

President and CEO

jbarnhart@cmasolutions.com

Tradeshows: Evaluating your Presence

How Can You Best Optimize Your Presence at a Tradeshow?

Your marketing agency can be the best weapon in your sales arsenal when it comes to tradeshows. Here are four ways to work with your agency to maximize your next tradeshow effort:

1. Choose those shows that will garner a substantial ROI. This seems straight forward but it is not always that easy. Tradeshow promoters do a good job of attracting companies to shows they may not need. With regional and local shows popping up all over the country, you should map out the potential ROI of each show.

2. Map out every aspect of your participation in the show and set goals. This means your booth logistics, events you will be attending, dealing with the media, attending seminars and, in general, working the event to the maximum. Setting goals is important because it will give you the knowledge necessary for continued success. Quantify your efforts and plan for a debriefing and following up once back in the office.

3. Coordinate any new technology available for your booth and on the floor. Tradeshows are about more than collecting business cards any more, it’s about being totally connected. Check out your competition and chances are they will be using the newest and best technology to woo potential clients—even Nintendo Wii and interactive videos are being used to draw them in. Utilize social media and other web technologies to promote your presence before, during and after the show.

4. Take your agency’s advice. That’s what they are there for: to aid in the marketing of your products and services. CMA has been an experienced partner at tradeshows for 23 years helping companies exhibit and succeed at these all important events.

We are eager to work together to help you achieve your potential.

Erin Higgins
Director of Marketing Services
ehiggins@cmasolutions.com

Naughty or Nice – Did you meet your marketing goals for 2010?

Come December, we all will look back on the year to see if we reached our goals. Focusing this state-of-mind on your company’s marketing program will help you compare your marketing goals to the marketing reality.

Blow the dust off of your 2010 Marketing Plan. Hopefully, December isn’t the only time you’ve evaluated your marketing tactics this year. For many, this will be the first time the plan you spent weeks developing sees the light of day. Don’t let this misstep discourage you from fully evaluating your marketing from 2010 for 2011. Go through the plan line by line to see what dropped by the wayside and what was executed.

Define Success. Were you looking to add 20 new clients or grow revenue by 10%? Without knowing what you were aiming for you, you won’t be able to determine if you got there. If you crafted a solid marketing plan, that information should be laid out for you. If the goals weren’t clearly set, this isn’t an excuse to stop the review process. Putting together metrics after the fact isn’t ideal, but it’s better than nothing.

Determine the ROI. Once you’ve pulled together a list of what was executed in 2010, planned or otherwise, you can now calculate the return on your marketing investment. A good approach is to start with the big picture and determine the total ROI for marketing for the year and then break it down by project. Seeing where the ROI is the highest will help you prioritize marketing initiatives for next year.

Be Honest About the Results. You might be disappointed to know that the direct mail campaign your team labored over for months didn’t result in enough new clients, but it was the less exciting SEO project that saw results. While it might be tempting to gloss over the missteps of 2010, it’s necessary to really look at what worked and what didn’t.

Bring Together the Team. Go through the goals for 2010 and the ROI figures with the full team to keep everyone in the loop and to get their feedback. This is the time to look beyond the ROI numbers to see the factors that led to success and the challenges that led to failed programs.

Once you’ve gone through this process, make sure you put all this effort to work for you. Learn the lessons of 2010 and plan for success in 2011.

And in 2011, make sure you review your marketing plan regularly so you stay on target!

Erin Higgins
Director of Marketing Services
ehiggins@cmasolutions.com